Mary Lillard Intermediate Nominations for 2017-2018
Parents, Teachers and Students,
Nominations for the 2017-2018 school year are being accepted. Please review the listed positions and duties. Forward your selections to [email protected] or leave this completed form in the office by April 24. Elections and the last General PTA meeting will take place on Monday, May 8, at 7:00pm in the library.
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Name Email Phone Number
The president shall: 1. coordinate the work of the officers and committees of the association in order that the Purposes may be promoted; 2. confirm that a quorum is present at all meetings of the association before conducting business; 3. preside at all meetings of the association; 4. appoint the chair of each standing committee and special committee, subject to the approval of the executive board, unless otherwise provided in these bylaws; 5. be authorized to sign on bank accounts, unless prohibited by terms of employment; 6. be authorized to sign contracts approved by the executive board; 7. be listed as the principal officer and be authorized to sign tax documents, unless prohibited by terms of employment; 8. appoint a member, subject to the approval of the executive board, who is not authorized to sign on the bank account to open, review, initial and date each bank statement; 9. represent the Local PTA as a delegate to Council PTA (when the Local PTA is in membership with Council PTA); 10. appoint the financial reconciliation committee, subject to the approval of the executive board; and 11. serve as an ex-officio member of all committees except the nominating and financial reconciliation committees.
(Newly-elected President. The newly-elected president, within thirty (30) days after the election meeting, shall call a meeting of the newly-elected officers to: 1. appoint a parliamentarian, subject to the approval of the newly-elected officers; 2. appoint standing committee chairs, subject to approval of the newly-elected officers; and 3. conduct any other business as shall become necessary).
________ First Vice President Membership
The vice president shall: 1. serve as aide-to-the-president; 2. be in charge of membership; and 3. preside in the absence of the president (in their designated order):
(Typically this position is extremely busy at the beginning of the school year (August-October) with recruiting parents, teachers and students to join PTA. Coordinating meetings with PTSA students is a part of the job as well.)
__________Second Vice President Programs/Socials
The vice president shall: 1. be in charge of programs; and 2. preside in the absence of the president (in their designated order):
(This position requires you to pre-plan before school starts. Identifying social dates, communicating with the Principal, and front office staff. The first social is typically in October. Theirs also, a Spring Fling that’s usually held in April/May. You can be as creative as you want with this position.)
_________Third Vice President Faculty Appreciation
The vice president shall: 1. be in charge of faculty appreciation; and 2. preside in the absence of the president (in their designated order)
(Your first event is the Back-to-School Breakfast for Teachers which takes place the first week the teachers return to school. Your main focus will be Teacher Appreciation Week, which takes place in May. If you enjoy pampering teachers, you will have many opportunities to contribute snacks, decorate the lounge for special holidays etc.)
_________Fourth Vice President Volunteers
The vice president shall: 1. be in charge of volunteers; and 2. preside in the absence of the president (in their designated order):
(This position requires you to use our Electronic Membership data base-PT-Avenue and Volunteer Spot, which makes it easy to coordinate volunteers for other committees. You will not need to spend anytime at the school with this position. Your communication with the other Board members can be done through email.)
The secretary shall: 1. record and maintain the minutes of all meetings of the members and the executive board; 2. send, or cause to be sent, notice of meetings of the members and of the executive board; 3. be responsible for correspondence; 4. collect and preserve documents relating to the history of the association; 5. present a written report to the association as the official history to be adopted at the annual meeting; 6. have a current copy of the bylaws; 7. confirm the executive board has reviewed and the membership has adopted the Texas PTA /PTSA Records Retention Policy annually; 8. confirm that all executive board members have signed the Local PTA Ethics/Conflict of Interest Policy; 9. confirm that all executive board members are graduates of Texas PTA Leader Orientation or have completed the course by October 15 after their election or appointment; 10. file with the Council PTA secretary the names of this Local PTA’s delegates and alternates by the first regular Council PTA meeting and no later than October 1. A Local PTA joining the Council PTA or making changes after October 1 shall submit any changes in writing prior to any regular meeting in order to be eligible to vote; 11. submit the names and contact information of all board members to the Texas PTA Office within 15 days of their election or appointment; 12. maintain the required documents of the association to include: Texas PTA Leader Orientation completion lists, records retention policy; adopted and signed ethics/conflict of interest policy, membership rosters (not to be released to outside interests), adopted plans of work, and completed student permission forms (if applicable); and 13. not be a member of the financial reconciliation committee.
(This position sounds intimidating, but if you are organized and good at record keeping this position is for you. Most importantly, you must be present at the Executive/General Meetings.)
The treasurer shall: 1. have custody of all the funds of the association; 2. serve as the chair of the budget and finance committee; 3. present a written and verbal financial report at executive board and association meetings and as requested by the executive board or association; 4. maintain books of account and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks in accordance with the records retention policy; 5. make disbursements in accordance with the budget adopted by the association; 6. be authorized to sign on bank accounts; 7. be authorized to sign tax documents, if the president is prohibited by terms of employment; 8. present a preliminary annual report, i.e. budget to actual, at the last association meeting; 9. complete and file all necessary tax documents; and 10. present books of account and records to the financial reconciliation committee.
(This position also requires flexibility of time during major events. Coordinating with Committee Chairs who may need a check for an event.)
The parliamentarian shall: 1. advise the presiding officer on questions of parliamentary procedure when asked; and 2. vote only when the vote is by ballot.
(This position is appointed by the President.)
Will create a scrapbook to present at the PTA End-of-Year Luncheon.
(This position doesn’t require you to spend much time at the school. You can take pictures at different events and request pictures from other members)
Attend monthly PTA Council meetings.
(this position keeps our local chapter informed of what MISD PTA is planning and what their requirements/expectations are.)
Help keep teachers informed of what PTA is doing. Communicate the needs of the teachers.
________All Pro Dads
Facilitate meetings, coordinate the breakfast
(There are 5-6 breakfast a school year. The time is 7:45-8:30am. You will need to facilitate the meetings or recruit a facilitator. Its an awesome program for dads and their kids. There’s a curriculum for the facilitator. Visit http://www.allprodad.com/ to understand the purpose of the organization.)
Plan what items to sell for Valgrams. Coordinate pre-sell dates. Organize and assemble items. Distribute Valgrams to students.
(This position requires you to research items to sell. You can have a team to assist you. It doesn’t require much time at the school. Maybe one week of collecting order forms and payment. Another few days of assembling or organizing the Valgrams. Lastly, a couple of hours of delivering the merchandise.)
Requires you to order, purchase and pick-up snacks from Sam’s Wholesales for snack sell dates and Socials. Communicate with the Volunteer Coordinator. Selecting and confirming snack sell dates with the Office Staff. Confirming Candy Sell dates with the Principal.
(This position does require you to be available to sell snacks on Friday’s from 3:45-4:15.)
Design shirts; determine pricing; coordinate pre-sells. Communicate with the treasurer for budgeting purpose.
(You and your team can be as creative as you want with the design of the shirt. You can choose what merchandise you want to sell. This position requires planning during the summer so the Spirit Wear can be ready when school starts.)
Promote public awareness of the arts and arts education by recruiting students to participate in the Reflections Program.
(This position doesn’t require a lot of time. You will set your own date for when entries must be received from students. Most Local PTAs set a student entry deadline near the end of October. You must communicate with MISD Council PTA for details. Visit http://www.txpta.org/reflections-leader-resources for more information.)
Organize any drives the Clothes Closet may be participating in. Assign our school to one full day of volunteering at the Clothes Closet.
(This position doesn’t require a lot of time at the school. Typically, in March there is a soap or toothbrush drive.)
Select a vender to use for the Holiday Store. Decorate, coordinate, and manage the store.
(This event happens before the Winter Holiday break.)