Mary Lillard Intermediate Nominations for 2017-2018

Mary Lillard Intermediate Nominations for 2017-2018


Parents, Teachers and Students,


Nominations for the 2017-2018 school year are being accepted.  Please review the listed positions and duties.  Forward your selections to or leave this completed form in the office by April 24.  Elections and the last General PTA meeting will take place on Monday, May 8, at 7:00pm in the library.


________________________________          _________________________               _____________

Name                                                                              Email                                       Phone Number


_________ President

The president shall: 1. coordinate the work of the officers and committees of the association in order that the Purposes may be promoted; 2. confirm that a quorum is present at all meetings of the association before conducting business; 3. preside at all meetings of the association; 4. appoint the chair of each standing committee and special committee, subject to the approval of the executive board, unless otherwise provided in these bylaws; 5. be authorized to sign on bank accounts, unless prohibited by terms of employment; 6. be authorized to sign contracts approved by the executive board; 7. be listed as the principal officer and be authorized to sign tax documents, unless prohibited by terms of employment; 8. appoint a member, subject to the approval of the executive board, who is not authorized to sign on the bank account to open, review, initial and date each bank statement; 9. represent the Local PTA as a delegate to Council PTA (when the Local PTA is in membership with Council PTA); 10. appoint the financial reconciliation committee, subject to the approval of the executive board; and 11. serve as an ex-officio member of all committees except the nominating and financial reconciliation committees.

(Newly-elected President.  The newly-elected president, within thirty (30) days after the election meeting, shall call a meeting of the newly-elected officers to: 1. appoint a parliamentarian, subject to the approval of the newly-elected officers; 2. appoint standing committee chairs, subject to approval of the newly-elected officers; and 3. conduct any other business as shall become necessary).


________ First Vice President Membership 

The vice president shall: 1. serve as aide-to-the-president; 2. be in charge of membership; and 3. preside in the absence of the president (in their designated order):  

(Typically this position is extremely busy at the beginning of the school year (August-October) with recruiting parents, teachers and students to join PTA. Coordinating meetings with PTSA students is a part of the job as well.)



 __________Second Vice President Programs/Socials

The vice president shall: 1. be in charge of  programs; and 2.  preside in the absence of the president (in their designated order):  

(This position requires you to pre-plan before school starts.  Identifying social dates, communicating with the Principal, and front office staff.  The first social is typically in October.  Theirs also, a Spring Fling that’s usually held in April/May.  You can be as creative as you want with this position.)


_________Third Vice President Faculty Appreciation

The vice president shall: 1. be in charge of faculty appreciation; and 2. preside in the absence of the president (in their designated order)


(Your first event is the Back-to-School Breakfast for Teachers which takes place the first week the teachers return to school.  Your main focus will be Teacher Appreciation Week, which takes place in May.  If you enjoy pampering teachers, you will have many opportunities to contribute snacks, decorate the lounge for special holidays etc.) 


_________Fourth Vice President Volunteers

The vice president shall: 1. be in charge of  volunteers; and 2. preside in the absence of the president (in their designated order):

(This position requires you to use our Electronic Membership data base-PT-Avenue and Volunteer Spot, which makes it easy to coordinate volunteers for other committees.  You will not need to spend anytime at the school with this position.  Your communication with the other Board members can be done through email.) 



The secretary shall: 1. record and maintain the minutes of all meetings of the members and the executive board; 2. send, or cause to be sent, notice of meetings of the members and of the executive board; 3. be responsible for correspondence; 4. collect and preserve documents relating to the history of the association; 5. present a written report to the association as the official history to be adopted at the annual meeting; 6. have a current copy of the bylaws; 7. confirm the executive board has reviewed and the membership has adopted the Texas PTA /PTSA Records Retention Policy annually; 8. confirm that all executive board members have signed the Local PTA Ethics/Conflict of Interest Policy; 9. confirm that all executive board members are graduates of Texas PTA Leader Orientation or have completed the course by October 15 after their election or appointment; 10. file with the Council PTA secretary the names of this Local PTA’s delegates and alternates by the first regular Council PTA meeting and no later than October 1.  A Local PTA joining the Council PTA or making changes after October 1 shall submit any changes in writing prior to any regular meeting in order to be eligible to vote; 11. submit the names and contact information of all board members to the Texas PTA Office within 15 days of their election or appointment; 12. maintain the required documents of the association to include: Texas PTA Leader Orientation completion lists, records retention policy; adopted and signed ethics/conflict of interest policy, membership rosters (not to be released to outside interests), adopted plans of work, and completed student permission forms (if applicable);  and 13. not be a member of the financial reconciliation committee.

(This position sounds intimidating, but if you are organized and good at record keeping this position is for you. Most importantly, you must be present at the Executive/General Meetings.)



The treasurer shall: 1. have custody of all the funds of the association; 2. serve as the chair of the budget and finance committee; 3. present a written and verbal financial report at executive board and association meetings and as requested by the executive board or association; 4. maintain books of account and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks in accordance with the records retention policy; 5. make disbursements in accordance with the budget adopted by the association; 6. be authorized to sign on bank accounts; 7. be authorized to sign tax documents, if the president is prohibited by terms of employment;  8. present a preliminary annual report, i.e. budget to actual, at the last association meeting; 9. complete and file all necessary tax documents;  and 10. present books of account and records to the financial reconciliation committee.

(This position also requires flexibility of time during major events.  Coordinating with Committee Chairs who may need a check for an event.)



The parliamentarian shall: 1. advise the presiding officer on questions of parliamentary procedure when asked; and 2. vote only when the vote is by ballot.

(This position is appointed by the President.)



Will create a scrapbook to present at the PTA End-of-Year Luncheon.

(This position doesn’t require you to spend much time at the school.  You can take pictures at different events and request pictures from other members)


___________Council Delegate

Attend monthly PTA Council meetings.

(this position keeps our local chapter informed of what MISD PTA is planning and what their requirements/expectations are.)


___________Teacher Representative

Help keep teachers informed of what PTA is doing.  Communicate the needs of the teachers.


Committee Chairpersons

________All Pro Dads

Facilitate meetings, coordinate the breakfast

(There are 5-6 breakfast a school year. The time is 7:45-8:30am.  You will need to facilitate the meetings or recruit a facilitator. Its an awesome program for dads and their kids.  There’s a curriculum for the facilitator. Visit to understand the purpose of the organization.)



Plan what items to sell for Valgrams. Coordinate pre-sell dates.  Organize and assemble items.  Distribute Valgrams to students.

(This position requires you to research items to sell.  You can have a team to assist you.  It doesn’t require much time at the school.  Maybe one week of collecting order forms and payment. Another few days of assembling or organizing the Valgrams.  Lastly, a couple of hours of delivering the merchandise.)


__________Snack Sells

Requires you to order, purchase and pick-up snacks from Sam’s Wholesales for snack sell dates and Socials.  Communicate with the Volunteer Coordinator.  Selecting and confirming snack sell dates with the Office Staff.  Confirming Candy Sell dates with the Principal.

(This position does require you to be available to sell snacks on Friday’s from 3:45-4:15.)


___________Spirit Wear

Design shirts; determine pricing; coordinate pre-sells. Communicate with the treasurer for budgeting purpose.

(You and your team can be as creative as you want with the design of the shirt.  You can choose what merchandise you want to sell. This position requires planning during the summer so the Spirit Wear can be ready when school starts.)



Promote public awareness of the arts and arts education by recruiting students to participate in the Reflections Program.

(This position doesn’t require a lot of time.  You will set your own date for when entries must be received from students.  Most Local PTAs set a student entry deadline near the end of October.  You must communicate with MISD Council PTA for details. Visit for more information.) 


_________Clothes Closet

Organize any drives the Clothes Closet may be participating in. Assign our school to one full day of volunteering at the Clothes Closet.

(This position doesn’t require a lot of time at the school.  Typically, in March there is a soap or toothbrush drive.)


__________Holiday Store

Select a vender to use for the Holiday Store.  Decorate, coordinate, and manage the store.

(This event happens before the Winter Holiday break.)



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Featured Business Member – Petite Sweets and Treats


Our school is supported by so many – and our local businesses are included in that! Carla, local business owner and proud Business PTA Member at our school is a great Leopard advocate and we’d love to share with you her story and a little bit about her business…

Carla is the owner of Petite Sweets and Treats, a Cottage Bakery located in Mansfield, TX.  While she always enjoyed baking for my family and friends, she decided to ‘open’ Petite Sweets in July of 2015.

Carla is a self-taught baker, and has always been surrounded by amazing bakers, including her maternal grandmother, Tita, and her mom. She grew up seeing lots of yummy things being made in the kitchen, so it was only natural that she would be interested in sharing her love for baking with others.


The picture here are some cookies she made recently for our teachers. Her daughter was so proud and happy! And that reaction is exactly what she hope she can give to my clients.

Feel free to message Carla if you have an upcoming event or milestone you’d like to celebrate with cookies and/or if you have any questions about ordering. Just like Carla supports us, we encourage you to support her!

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You’re “Mint” To Be A Mary Lillard PTA Member

Hello Mary Lillard Leopard Families and welcome to the 2016-2017 school year.

We hope that you had an awesome summer and are ready for the many fantastic events the Mary Lillard PTA has planned. Whether you’re new to our family or returning, the PTA strives to provide many memorable events for your family to enjoy.

PTA is to make every child’s potential a reality by engaging and empowering families and communities to advocate for all children.


Our goal is to have 100% Membership in every classroom with each student and teacher represented.  The PTA offers parents and members of the community an opportunity to help make Mary Lillard the best school for our children and our teachers.  Any family member can join the PTA – invite grandparents, aunts, uncles, even your neighbors to join.  We appreciate those who can volunteer, but even if your schedule prohibits volunteering, your membership helps. You determine your time commitment; anything is appreciated but not mandatory.  Every individual who joins the PTA is giving something not only to his or her child but also every other child at Mary Lillard.

The  PTA sponsors a variety of school events including: All Pro Dad program, Valgrams, Candy Sales, Field Day, Holiday Shop, Newsletter, Social Events, Teacher Appreciation, Technology Campaigns, Grade-level Assemblies, Reflections,  and Red Ribbon Week.

We need your..  Commit – “MINT”,  Involve – “MINT”,  Encourage – “MINT” to our Students, Parents and Faculty this year!!!  Join together to create a powerful Partnership with MLIS PTA.

The cost for membership is $10.00 which supports PTA’s efforts on the local, state and national level.  Please turn in your $10.00 (per membership) in the envelope provided to your child’s teacher as soon as possible. Cash is accepted or checks payable to Mary Lillard PTAWhen you fill out the membership form please be as detailed as possible, and include your email for updates and reminders.  (If you have more than one student at Mary Lillard, each student will receive credit for your membership.)  .  If you would like to join online, go to

The class with the highest participation will receive a class party.

Thank you, in advance for your support!

Stephanie McLaughlin – VP of Membership            Questions: 
Like us on Facebook:

Check out our Calendar of Events:

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All Pro Dads



 Tony“All Pro Dad’s Day is a simple way for you to become an uncommon father and influence your children in significant ways.”Tony Dungy
All Pro Dad National Spokesman

 All Pro Dad’s Day provides an opportunity for dads to spend quality time with their children that will strengthen their relationship, as well as benefiting the child’s school and the entire community.

Mary Lillard Intermediate  All Pro Dads will run a monthly breakfast program full of fun activities and interactive discussions for dads and their kids

Want to get involved? Email us today to get started!

Contatc:  DJ Diggs


Become a Board Member Today!

Join Mary Lillard Intermediate PTA

Executive Board

We are in need of a Fundraiser Chairman and a Communications Chairman.

The Fundraising Chair is responsible for selecting fundraising projects that provide funds for the PTAs planned activities. These activities should be focused on promoting the PTA purposes.

Duties at a Glance:

  • Research and present fundraising ideas to the board and membership for approval.
  • Work with board to determine the two tax free days for the year.
  • Coordinate fundraisers throughout the school year as needed to assist funding PTA programs and activities.
  • Make sure all fundraisers comply with local, state and federal laws, along with school district rules.

The Communication Chair  champion communications and outreach efforts necessary to market our PTA, create eye-catching communication pieces and assist with developing an online presence for our PTA.

Duties at a Glance:

  • Submit media releases and public service announcements (PSAs) for PTA activities and sponsored events
  • Create and publish a PTA newsletter on a monthly basis
  • update the PTA website and/or social media account and keep both current


If you have any questions

please email us at



Thank You to our Golfers, Volunteers and Sponsors!!

Thank you to our Golfers, Volunteers & Sponsors!Tee It Up For Technology



Save Money with the PTA: Member Benefits

Save Money with PTA!

The number one reason to join your PTA is to support your school and your students. Through your membership you can also receive exclusive offers and discounts!


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Enjoy 20% off at locations within Texas, flat rate for single or double occupancy rooms. When booking a hotel stay outside the state of Texas, the code will also yield a 15% discount.




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Single tickets are 20% off and multi-day tickets are 15% for all  members!






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Some restrictions may apply. For questions, contact our membership department

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